Job Description

Position Title: Staff Accountant - Grants & Compliance 

(Full-Time) Remote

 

About Everyone On

Everyone On envisions a society where every individual has equal access to technology, expanding their potential and creating a more connected and thriving world. We are a national nonprofit dedicated to creating a world where digital access ignites potential and fosters inclusivity. Since 2012, we've connected 2 million people to reliable high-speed internet, distributed over 10,000 devices, and trained more than 6,000 participants in digital skills. We design high-impact, community-centered programs replicated nationwide through strategic partnerships with government, corporations, and nonprofits. 

Our holistic approach to digital inclusion focuses on connecting under-resourced individuals to affordable internet and computers, providing digital skills training to individuals and organizations, and advancing fair and just policies. We partner with community-based organizations in digitally excluded neighborhoods, primarily serving Black/African American, Latino/x and Tribal communities to equip individuals with the tools to unleash their power, creating a ripple effect of positive change throughout their neighborhoods. Our organizational culture is defined by our five values: adaptability, collaboration, equity, empathy, and innovation. 

About the Role

Reporting to the Comptroller, the Staff Accountant - Grants & Compliance position supports grants management, accounting operations, financial reporting, compliance, and audit preparation. 

Key Responsibilities

Accounting & Financial Operations 

• Process weekly ACH payment batches through Bill.com .
• Process staff reimbursements and review credit card transactions through Divvy/Spend and Expense. 
• Review semi-monthly contractors' expenses in Wingspan. 
• Collaborating with various team members to obtain all necessary cash receipt documentation and details; optimizing workflows 
• Monitoring bank activities; logging, recording, and approval of all incoming and outgoing flows of funds, so that general ledger cash and credit card balances are accurate 
• Reviews all cash and bank postings to ensure accuracy; funder & GAAP compliance, 
• Tracking contractors and payments for accurate year-end reporting of IRS 1099, CA-FTB-590, and CA-EDD-542 
• Prepare recurring financial reports, grant reimbursement schedules, budget-to-actual analyses, and supporting schedules for management
• Research and resolve transaction coding discrepancies within the organization.
• Respond to vendor payment inquiries within the organization's systems.
• Support the month-end close and annual audit preparation.
• Assist with special projects assigned by the Comptroller

Grant Management 

• Maintain grant tracking systems and reporting deadlines.
• Coordinate the preparation of financial documentation for cost reimbursement grants.
• Prepare reimbursement requests and invoices for private funders.
• Maintain grant files and financial documentation.
• Prepare monthly financial reports for Program Managers.
• Review grant restrictions, allowable costs, and budget modifications.
• Following up with donors and other parties to determine the status of unpaid reimbursement requests
• Assists with grant and funder reporting as needed 
• Supports budget preparation, modification, entry, and reporting
• Coordinate with Program, Development, and Finance staff to ensure grant budgets, financial reporting, and supporting documentation are accurate and complete.

Other Responsibilities

• Interfaces with internal staff and external parties to answer inquiries, ensure policy compliance, and identify, troubleshoot, and resolve problems 
• Demonstrates solid judgment by making independent decisions guided by established policy and involving a supervisor and other stakeholders when necessary 
• Documents and updates internal and external policies and workflows to ensure ongoing clarity, transparency, and written documentation of accounting practices 
• Assisting with board and committee meeting materials as needed
• Other duties as assigned 

Qualifications

• Bachelor's in accounting PLUS a minimum of 2-4 years of professional accounting experience in a grant-funded nonprofit setting (Internship experience considered)
• Advanced experience with QuickBooks Online Advanced, MS Excel, Google Workspace (Sheets, Docs, Drive, Gmail, Slides, Forms, etc.), payroll processing, online banking, and bill pay required ( Bill.com preferred). Experience with Asana,  ERPs, CRMs, databases, and technology migrations is a plus. 
• A high degree of comfort, curiosity, excitement, and motivation to learn new technology and to implement digital transformation are essential
• Extremely organized with strict attention to detail and the ability to set priorities and follow up on tasks to meet deadlines
• Able to take direction, receive criticism, and adapt quickly to a changing business environment
• Able to work independently, set priorities, and manage multiple deadlines 
• Able to maintain a high level of confidentiality at all times regarding financial, personnel, and other confidential information
• Strong analytical, organizational, and communication skills.
• Strong interpersonal and communication skills are required, with the ability to form effective partnerships with key stakeholders at every level of the organization and externally
• Positive, team-oriented attitude with a can-do approach to problem-solving

Compensation & Benefits

• $60,000 - $70,000

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